Tip #3: Create accessible PDFs

  • Not all PDFs are equal:
    • Image PDFs
    • PDFs with text, but no structure
    • Tagged PDF (the only accessible type)
  • Can create an accessible PDF from scratch
    • Using a tool that supports tagged PDF (e.g., Word)
    • Save as tagged PDF
  • Can fix an inaccessible PDF using Adobe Acrobat Pro

Fixing a PDF in Acrobat Pro

  1. Convert to text (if needed)
  2. Add tags to document (if needed)
  3. Touch up reading order, add alt text to images
  4. Check/correct headings and other tags
  5. Create links from URLs (if needed)
  6. Define document language
  7. Run an accessibility check

More on PDF Accessibility

  • UW IT PDF Accessibility Page
  • Includes workflows for:
    • Making a PDF accessible from scratch
    • Exporting from Word to tagged PDF
    • Repairing an inaccessible PDF using Acrobat Pro
    • Repairing inaccessible PDF forms using Acrobat Pro
    • Creating accessible PDF forms using Acrobat Pro
    • Creating accessible PDF forms using LiveCycle Designer
  • Also includes additional resources